GigLogix vs spreadsheets
Spreadsheets work until they don’t.
Plenty of AV rental shops run on a spreadsheet, and for a small shop that’s fine. This page is about the AV rental spreadsheet vs software question: where sheets start costing you, and when you should stay put.
14-day free trial. No card. Import your sheet from CSV or Excel.
Where sheets break
Five places spreadsheets slip
None of these are a spreadsheet’s fault. They’re just jobs a spreadsheet was never built to do.
Conflicts show up late
The same speaker lands on two jobs and nobody notices until load-in.
In GigLogix: GigLogix checks gear, kit parts, and crew against the calendar and warns you when something’s already booked.
Quotes start from last month’s copy
You duplicate an old quote, find-and-replace the client, and hope the prices are current.
In GigLogix: Build the quote from the job with your current rates or a saved job template, send a branded link, and the client approves and signs online.
Call times go out one text at a time
Every tech gets a separate message, and one missed text means a short crew.
In GigLogix: Crew get an SMS with the job, date, venue, and role, confirm from their phone, and get a reminder before call time.
Hours get retyped for payroll
Timesheets come in on paper or by text, then someone types them into another sheet.
In GigLogix: Crew clock in and out from their phone. Timesheets and labor reports, overtime included, come from the same record.
No record of who changed what
A price changed or a discount appeared, and the file can’t tell you who or when.
In GigLogix: Quotes keep an activity log and every earlier version, and the workspace has an audit log.
Honest picks
Stay or switch
If everything on the left fits, keep your spreadsheet. It’s free and it works.
Stay on spreadsheets if
- You run a few events a month and one or two people handle everything
- You can hold the whole calendar in your head
- You rarely share gear between jobs on the same day
- You don’t need clients to sign or pay online
Move to software if
- More than one person books jobs and gear
- You’ve double-booked gear or crew, or come close
- Quotes take long enough that clients chase you for them
- Crew call times and hours live in text threads
- You want invoices clients can pay by card from a link
FAQ
Spreadsheet questions
Should an AV rental shop use a spreadsheet or software?
A spreadsheet is fine while one or two people run a small number of events and can keep the calendar in their heads. Once several people book gear and crew, software earns its keep by checking conflicts, building quotes from current rates, and keeping crew hours in one place.
Can I import my spreadsheet into GigLogix?
Yes. Upload a CSV or Excel file of clients, equipment, or venues, match your columns to GigLogix fields, and preview the rows before anything is saved.
Can I get my data back out?
Yes. Lists export to CSV, and workspace owners and admins can export the whole workspace as JSON and CSV files whenever they like.
What does GigLogix cost compared with a free spreadsheet?
Starter is $49 a month for up to 5 users, and Professional is $149 a month for up to 20. Both have a 14-day free trial with no card, so you can run a few real jobs before you pay anything.
Bring your spreadsheet. Keep your weekends.
Import your clients and gear, then run a real job through GigLogix. 14 days free, no card.